PRIVACY POLICY

Renaissance College of Hotel Management & Catering Technology

Effective Date: May 2025  |  Last Updated: May 2026

1. Who We Are

Website:   https://www.rchmct.com

Institution:   Renaissance College of Hotel Management & Catering Technology (RCHMCT)

Affiliated to:   Kumaun University, Nainital & Uttarakhand Open University

Approved by:   Government of Uttarakhand

Address:   Vill: Basai, PO: Peerumadara, Ramnagar, Uttarakhand – 244715

Phone:   +91-9536196071 / 8954548666

Email:   [email protected]

2. Information We Collect

We collect the following categories of personal information:

2.1 Information Provided by You

• Full name, date of birth, gender, and photograph
• Contact details: mobile number, email address, and residential address
• Academic qualifications: 10th, 12th marksheets, certificates, and transcripts
• Category/caste certificates, income certificates (for scholarship eligibility)
• Identity proof: Aadhaar card, PAN card, or passport
• Bank account details (for scholarship disbursement or fee refund purposes only)
• Parent/guardian name and contact information
• Any information shared via our contact form, enquiry form, or email

2.2 Information Collected Automatically

• IP address and approximate geographic location
• Browser type, device type, and operating system
• Pages visited, time spent, and navigation patterns on our website
• Referring URL and search engine keywords
• Cookies and similar tracking technologies (see Section 6)

2.3 Information from Third Parties

• Data from social media platforms (Facebook, Instagram, YouTube) if you interact with our official pages
• Data from Google Analytics and Google Ads used to analyse website traffic

3. How We Use Your Information

RCHMCT uses your personal data for the following lawful purposes:

4. Sharing of Your Information

We do not sell your personal data. We may share it only in the following circumstances:

• Kumaun University / Uttarakhand Open University: for affiliation, examination, and certification purposes
• Government authorities: as required under applicable laws or court/regulatory orders
• Placement partners (hotels, hospitality companies): only with your explicit consent and limited to professional profile information
• Third-party service providers: IT vendors and email/SMS service providers, who are bound by confidentiality agreements
• Google Analytics / Meta Ads: anonymised and aggregated data only, for website analytics and advertising performance

5. Data Retention

We retain your personal data for the following periods:

• Admission enquiries (not admitted): 12 months from last contact
• Enrolled students: for the duration of the course plus 7 years after completion
• Alumni records: indefinitely, for institutional history and alumni engagement
• Website visitor data (cookies/analytics): up to 26 months
• Financial records: as required by the Income Tax Act and applicable accounting regulations

After the applicable retention period, data is securely deleted or anonymized.

6. Cookies & Tracking Technologies

Our website uses cookies and similar technologies. Here is a summary of the types used:

• Essential Cookies: Required for basic website functionality (e.g., login sessions). Cannot be disabled.
• Analytics Cookies (Google Analytics): Help us understand how visitors use our site. Data is anonymized.
• Marketing Cookies (Meta Pixel, Google Ads): Track the effectiveness of our advertising campaigns.
• Preference Cookies: Remember your settings and choices on the website.

You can manage or disable cookies via your browser settings. Note that disabling certain cookies may affect website functionality.

7. Your Rights Under the DPDPA 2023

Under India’s Digital Personal Data Protection Act, 2023 (DPDPA), you have the following rights:

• Right to Access: Request a summary of personal data we hold about you
• Right to Correction: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data (subject to legal retention requirements)
• Right to Grievance Redressal: Lodge a complaint with our designated Data Protection Officer
• Right to Nominate: Nominate another person to exercise rights on your behalf in case of incapacity or death
• Right to Withdraw Consent: Withdraw consent for processing, where consent was the legal basis

To exercise any of the above rights, please contact us at: [email protected] with the subject line “Data Privacy Request”.

We will respond within 30 days of receiving your request.

8. Data Security

RCHMCT takes reasonable technical and organisational measures to protect your personal data, including:

• Secure (HTTPS) website connections
• Password-protected student records systems
• Restricted access to personal data on a need-to-know basis
• Regular review of data handling practices

While we take all reasonable precautions, no internet transmission or electronic storage is 100% secure. We encourage you to notify us immediately at [email protected] if you suspect any unauthorised use of your data.

9. Children’s Privacy

Our programs are intended for students aged 17 years and above. For applicants who are minors (under 18 years), we require consent from a parent or legal guardian before collecting personal data. We do not knowingly collect data from children under the age of 14.

10. Links to Third-Party Websites

Our website may contain links to external websites (e.g., Kumaun University, placement partner portals, social media platforms). We are not responsible for the privacy practices of these websites and recommend you review their respective privacy policies.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website at https://www.rchmct.com/privacy-policy-2/ with a revised effective date. We encourage you to review this page periodically.

12. Grievance Officer / Contact Us

If you have any questions, concerns, or complaints about this Privacy Policy or how we handle your data, please contact: