PRIVACY POLICY
Renaissance College of Hotel Management & Catering Technology
Effective Date: May 2025 | Last Updated: May 2026
Renaissance College of Hotel Management & Catering
Technology (“RCHMCT”, “we”, “us”, or
“our”) is committed to protecting the privacy and personal data of
all individuals who visit our website, enquire about our programs, apply for
admission, or interact with us in any capacity. This Privacy Policy explains
how we collect, use, store, and protect your information, and your rights under
applicable Indian law.
Website: https://www.rchmct.com
Institution: Renaissance College of Hotel Management & Catering Technology (RCHMCT)
Affiliated to: Kumaun University, Nainital & Uttarakhand Open University
Approved by: Government of Uttarakhand
Address: Vill: Basai, PO: Peerumadara, Ramnagar,
Uttarakhand – 244715
Phone: +91-9536196071 / 8954548666
Email: [email protected]
Information we collect.
We collect the following categories of personal information:
Information provided by you.
• Full name, date of birth, gender, and photograph
• Contact details: mobile number, email address, and residential address
• Academic qualifications: 10th, 12th marksheets, certificates, and transcripts
• Category/caste certificates, income certificates (for scholarship eligibility)
• Identity proof: Aadhaar card, PAN card, or passport
• Bank account details (for scholarship disbursement or fee refund purposes only)
• Parent/guardian name and contact information
• Any information shared via our contact form, enquiry form, or email
Information collected Automatically
• IP address and approximate geographic location
• Browser type, device type, and operating system
• Pages visited, time spent, and navigation patterns on our website
• Referring URL and search engine keywords
• Cookies and similar tracking technologies (see Section 6)
Information from third parties
• Data from social media platforms (Facebook, Instagram, YouTube) if you interact with our official
pages
• Data from Google Analytics and Google Ads used to analyse website traffic
How do we use your information?
|
Purpose |
Details |
|
Admissions |
Evaluating applications, verifying eligibility, issuing offer letters and fee receipts |
|
Academic |
Enrolling students, issuing ID cards, managing attendance, examinations, and results |
|
Scholarship |
Assessing eligibility and disbursing scholarships or fee concessions |
|
Placement |
Sharing relevant student profiles with placement partners (with student consent) |
|
Marketing |
Sending admission updates, event invitations, and college newsletters via |
|
Website |
Analysing visitor behaviour to improve content and user experience |
|
Legal |
Meeting obligations under UGC, Kumaun University, and applicable Indian laws |
|
Alumni |
Maintaining contact with former students for events, testimonials, and networking |
Sharing your information
We do not sell your personal data.
We may share it only in the following circumstances:
• Kumaun University / Uttarakhand Open University: for affiliation, examination, and certification purposes
• Government authorities: as required under applicable laws or court/regulatory orders
• Placement partners (hotels, hospitality companies): only with your explicit consent and limited to professional profile information
• Third-party service providers: IT vendors, email/SMS service providers, who are bound by confidentiality agreements
• Google Analytics / Meta Ads: anonymised and aggregated data only, for website analytics and advertising performance
We retain your personal data for the following periods:
• Admission enquiries (not admitted): 12 months from last contact
• Enrolled students: for the duration of the course plus 7 years after completion
• Alumni records: indefinitely, for institutional history and alumni engagement
• Website visitor data (cookies/analytics): up to 26 months
• Financial records: as required by the Income Tax Act and applicable accounting regulations
After the applicable retention period, data is securely deleted or anonymized.
Your Rights Under the DPDPA 2023
Under India’s Digital Personal Data Protection Act, 2023 (DPDPA), you have the following rights:
• Right to Access: Request a summary of personal data we hold about you
•
Right to Correction: Request correction of inaccurate or incomplete data
•
Right to Erasure: Request deletion of your personal data (subject to legal retention requirements)
•
Right to Grievance Redressal: Lodge a complaint with our designated Data Protection Officer
•
Right to Nominate: Nominate another person to exercise rights on your behalf in case of incapacity or death
•
Right to Withdraw Consent: Withdraw consent for processing, where consent was the legal basis
To exercise any of the above rights, please contact us at [email protected] with the subject line “Data
Privacy Request.” We will respond within 30 days of receiving your request.
Data Security
RCHMCT takes reasonable technical and organizational measures to protect your personal data, including:
• Secure (HTTPS) website connections
• Password-protected student records systems
• Restricted access to personal data on a need-to-know basis
• Regular review of data handling practices
Precautions: No internet transmission or electronic storage is 100% secure. We encourage you to notify us immediately at [email protected] if you suspect any unauthorized use of your data.
Children’s Privacy
Our programs are intended for students aged 17 years and above. For applicants who are minors (under 18 years), we require consent from
a parent or legal guardian before collecting personal data. We do not knowingly collect data from children under the age of 14.
Links to Third-Party Websites
Our website may contain links to external websites (e.g., Kumaun University, placement partner portals, social media platforms). We are
not responsible for the privacy practices of these websites and recommend you review their respective privacy policies.
Grievance
Officer / Contact Us
If you have any questions, concerns, or complaints about this
Privacy Policy or how we handle your data, please contact:
|
Grievance Officer / Data Protection Contact Renaissance Vill: Phone: Email: [email protected] Website: |
© 2025 Renaissance College of Hotel Management & Catering Technology. All Rights Reserved.